Administration

Sr. Executive Assistant

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Lieu:

243 Consumers Road, Toronto, Ontario, M2J 4W8

Chez Shoppers Drug Mart/Pharmaprix, nous innovons en matière de santé et de bien-être au Canada. Des ordonnances aux cliniques sans rendez-vous, en passant par un programme de fidélisation des plus appréciés, nous prenons soin de nos clients et les soutenons grâce à des nouvelles approches tous les jours.

Avec plus de 1 300 magasins détenus et exploités localement d’un océan à l’autre, le réseau de Shoppers Drug Mart/Pharmaprix est un milieu de travail et de magasinage formidable.  Nous sommes déterminés à bâtir une équipe talentueuse prônant la collaboration, la générosité et l'inclusion. Joignez-vous à notre équipe et contribuez à créer un avenir sain pour votre carrière et pour tous les Canadiens.

Pourquoi ce role est-il important?

We are seeking a seasoned Senior Executive Assistant to support the President of Shoppers Drug Mart. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the organization.

 

The role will include assisting the President of Shoppers Drug Mart with certain administrative initiatives, project coordination, developing agendas, project plans and documents . This role requires a high level of anticipation, attention to detail, judgement, confidentiality and problem solving.

 

Responsibilities:

  • Complete a broad variety of administrative tasks for executives including calendar and email management, event planning, travel arrangements, expense reports, preparing, and/or modifying correspondence, materials and agendas, and work on special projects/assignments as required.

  • Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)

  • Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.

  • Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national and international).

  • Use professional judgment to screen, prioritize and determine actions for incoming inquires.

  • Function autonomously, exercise discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects.

  • Handle highly sensitive and confidential matters as part of daily administrative duties.

  • Assess priorities for leader on a daily/ weekly basis and use good judgement and make reasonable determinations of which tasks should take priority over others.

  • Support in pre-screening various reporting for accuracy and completeness prior to sharing with Executive for final review.

  • Prepare or modify documents such as internal and external presentations, correspondence, reports, memos and emails.

  • Display sensitivity to tight deadlines as well as to multiple and changing priorities.

  • Prepare for meetings including determining internal deadlines and coordinating to ensure that department anchors and priorities are reflected accurately. and

  • Update and develop materials according to client standards before submission and review.

  • Follow up and Act as a liaison with various individuals both internally and externally, at all levels of the organization. Items will range from reporting, calendar management and administrative tasks involving multiple stakeholders.

  • Support the department in coordinating conferences and special events, team meetings, booking conference rooms/meeting rooms /arranging for catering services, technical equipment, materials and serving on committees as appropriate.

  • Other administrative support such as filing and photocopying as required.

  • Ad hoc assignments as required

 

Qualifications:

  • 7+ years of Executive Assistant experience. Experience in sourcing, procurement and/or retail is considered a strong asset.

  • Proficiency in MS Office with exceptional skills in PowerPoint and a keen attention to detail and high degree of accuracy.

  • Superior written and oral communication skills.

  • Proficient with business and personal errands

  • Excellent interpersonal skills with the ability to foster and develop strong internal and external relationships.

  • Able to manage sensitive business information in a confidential and professional manner.

  • Superior organizational and time management skills, with the demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities

  • Organized and able to move quickly within a fast-paced environment

  • Strong ability to prioritize multiple projects and manage time well

  • Exceptional interpersonal skills in order to effectively source information, obtain approvals and build relationships

  • Self-starter, proactive, and flexible

  • Polished and professional disposition

  • Exhibits Shoppers Drug Mart CORE values and Blue culture to deliver results.

  • Travel may be required

Pourquoi travailler chez Shoppers Drug Mart?

En agissant à titre de consultant qui soutient les clients internes et les pharmaciens-propriétaires affiliés, vous acquerrez une expérience unique au secteur du commerce du détail tout en travaillant pour une marque nationale primée. Vous bénéficierez du Programme d’achat des employés, d’une rémunération concurrentielle et de possibilités d’apprentissage en ligne par l’intermédiaire de Académie.

Prenez en main votre emploi et trouvez d’autres façons de vous soucier de votre travail, de vos collègues, des clients et des membres de la collectivité.

Comment Réussir:

Chez Shoppers Drug Mart/Pharmaprix, nous recherchons toujours des personnes formidables pour continuellement renforcer notre culture.  Nous croyons que les gens formidables façonnent nos valeurs, sont authentiques, bâtissent la confiance et créent des liens. 

Si cela vous ressemble et que vous êtes ouvert d’esprit, que vous avez une bonne attitude face aux changements et que vous aimez les défis d’un environnement de travail aux détails dynamiques, postulez aujourd’hui.

Type d'emploi:

Temps plein

Type de Rôle:

Poste régulier

Shoppers Drug Mart/Pharmaprix considère que la diversité culturelle du Canada est une source de fierté nationale et un symbole de force. Nous nous sommes donné comme priorité de refléter la diversité croissante du Canada dans les produits que nous vendons, les gens que nous embauchons et notre culture d’entreprise. Des accommodements sont disponibles sur demande pour les postulants et collègues atteints d’un handicap.

En outre, nous croyons que la conformité aux lois consiste à faire ce qu'il faut. Le respect de la loi fait partie de notre Code de conduite; il renforce ce que nos clients et nos parties prenantes attendent de nous.

Remarque : Si vous avez accès à Libre-service de l’employé (ESS) dans Workday, veuillez postuler à cet emploi en utilisant l’application Workday.

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