Executive Assistant, Risk Advisory
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Venez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la confiance et l'établissement de liens sont valorisés - alors que nous façonnons l'avenir du commerce de détail au Canada, ensemble. Notre position unique en tant que l'un des plus grands employeurs du pays, celle associée à notre engagement à avoir un impact positif sur la vie de tous les Canadiens, viens offrir à nos collègues une gamme d'opportunités et d'expériences pour aider les Canadiens à Vivre Bien, Vivre Pleinement.
Chez Les Compagnies Loblaw Limitée, nous réussissons grâce à la collaboration, à l'engagement et nous plaçons la barre haute pour nous-mêmes et ceux qui nous entourent. Que vous débutiez votre carrière, que vous réintégriez le marché du travail ou que vous recherchiez un nouvel emploi, votre place est avec nous.
Full-time | Hybrid (4 days in office – flexibility on primary work location, with travel between our Brampton and Toronto offices as needed to support executive schedules and priorities)
Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.
At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.
Why is this role important?
The Risk Advisory group delivers innovative and business-focused Advisory and Assurance, Business Risk Management, and technology-enabled solutions across the entire Loblaw portfolio. We focus our efforts on the fundamental areas that help protect, grow, and elevate our business’s governance, operations, and results.
We are looking for an Executive Assistant who is a trusted partner to the Group Chief Risk Officer and VP, Risk Advisory, while also supporting the wider Risk Advisory team.
This is a hands-on role where great judgment and follow-through make a real difference. You will anticipate needs, solve problems early and help our leaders focus on what matters most. Your top priority is complex calendar management: protecting executive time and coordinating with senior executives, Board members and their teams across Loblaw, Shoppers Drug Mart, Choice Properties and George Weston Limited. You will also keep the broader group-wide Risk Advisory team running smoothly, from meetings and governance activities to invoices, contracts and payments in a complex corporate environment.
We are looking for someone proactive, adaptable and discreet who builds relationships, takes ownership and stays a step ahead when priorities shift.
More details on what you'll do:
Own the calendars and protect executive time
- Proactively manage calendars for the Group Chief Risk Officer and VP, Risk Advisory; assess incoming requests, protect priorities and resolve scheduling conflicts before they become problems.
- Coordinate complex meetings involving executives, Board members and executive assistants across Loblaw, Shoppers Drug Mart, Choice Properties and George Weston Limited.
- Use sound judgment when priorities compete: clarify trade-offs, propose solutions, adjust plans and escalate when needed.
- Manage meeting logistics end to end, including locations, travel time between offices, Teams links, rooms, agendas and pre-reads.
- Build trusted relationships across executive offices and act as a responsive, professional point of contact on behalf of the leaders you support.
- Anticipate what is coming next, keep leaders prepared and follow through on important actions band deadlines.
Keep the Risk Advisory team organized and moving
- Own invoicing, contractor administration and payment tracking, including statements of work and accurate, up-to-date records in SAP Fieldglass.
- Proactively monitor open and upcoming contracts, invoices and payments; flag issues early and provide clear status updates to Risk Advisory leadership.
- Coordinate quarterly Management Risk and Compliance Committee meetings, including agenda and material compilation, distribution and minutes.
- Support governance calendars, key team meetings, offsites and events, coordinating logistics and following up on actions as needed.
- Help with occasional travel, expenses, onboarding and offboarding, including system access and equipment coordination.
- Maintain team contact lists, distribution lists, organization charts and shared SharePoint/Teams sites; pitch in on other administrative needs.
Does this sound like you?
- Experience supporting senior leaders in a busy, complex organization; executive-level support experience is strongly preferred.
- Exceptional calendar management skills, including experience coordinating multiple executives, senior stakeholders and time-sensitive meetings.
- Hands-on experience with SAP Fieldglass and invoicing, contractor tracking or payment processes in a complex corporate environment is required.
- A proactive mindset: you anticipate needs, spot gaps, take initiative and make things easier for the people you support.
- Excellent judgment and discretion when handling confidential information, competing requests and sensitive relationships.
- Confidence to challenge a scheduling request respectfully, recommend alternatives and make decisions within agreed boundaries.
- Strong interpersonal skills and the ability to build productive relationships with executive assistants, senior leaders and external stakeholders.
- Clear, concise communication and reliable follow-through; you keep people informed without creating extra work.
- Excellent organization, accuracy and attention to detail, with the ability to adapt quickly as priorities change.
- Strong Microsoft Outlook, Teams, Word, Excel and PowerPoint skills; comfort with SharePoint and related systems.
- A calm, resourceful and solutions-focused approach; you can work independently and know when to ask for guidance.
- A collaborative, service-minded attitude and genuine pride in protecting executive time and helping the broader team succeed.
Notre engagement envers la durabilité et l'impact social est un élément essentiel de notre façon de faire des affaires. Nous concentrons notre attention sur les domaines où nous pouvons avoir le plus grand impact. Notre approche de la durabilité et de l'impact social repose sur trois piliers - l'environnement, l'approvisionnement et la communauté. Nous recherchons constamment des moyens de faire preuve de leadership dans ces domaines importants. Nos valeurs ÊTRE – Engagement, Tient à coeur, Respect et Excellence – guident toutes nos prises de décision et prennent vie à travers notre culture bleue. Nous offrons à nos collègues des carrières progressives, une formation complète, de la flexibilité ainsi que les nombreux avantages compétitifs - voici quelques-unes des nombreuses raisons pour lesquelles nous sommes classés au palmarès des meilleurs employeurs du Canada, au palmarès des meilleurs employeurs pour la diversité au Canada, au palmarès des employeurs les plus verts au Canada et au palmarès des meilleurs employeurs pour les jeunes au Canada.
Si vous ne savez pas si votre expérience correspond à toutes les exigences ci-dessus, nous vous encourageons à postuler quand même. Nous recherchons des perspectives de candidatures variées, qui incluent des expériences diverses que nous pouvons ajouter à notre équipe.
Nous nous concentrons depuis longtemps sur la diversité, l'équité et l'inclusion, car nous savons que cela fera de notre entreprise un meilleur lieu de travail et de magasinage. Nous nous engageons à créer des environnements accessibles pour nos collègues, candidats et clients. Les demandes d'aménagement en raison d'un handicap (qui peut être visible ou pas, temporaire ou permanent) peuvent être faites à n'importe quel stade de la demande et de l'emploi. Nous encourageons les candidats à faire connaître leurs besoins en matière d'accommodation afin que nous puissions offrir des opportunités équitables.
Veuillez noter:
Les candidats âgés de 18 ans ou plus doivent effectuer une vérification des antécédents criminels. Les détails seront fournis lors du processus d’embauche.
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