Senior Executive Assistant

Loblaw Digital est l’équipe responsable de la construction et de l’exploitation des activités numériques pour le plus grand et le plus prospère détaillant au Canada. Nous créons des solutions de commerce électronique de pointe réactives, dont le site Cliquez et ramassez de Loblaws, qui offre une expérience de courses alimentaires en ligne novatrice. Nous avons également mis au point, et exploitons maintenant, le site primé JoeFresh.com, ainsi que l’application pour iPad et iPhone. Nous sommes établis dans le centre-ville de Toronto et fonctionnons comme une jeune entreprise, mais disposons des ressources d’une entreprise beaucoup plus importante. Nous sommes une équipe sympathique d’entrepreneurs en constante évolution qui travaille en collaboration en vue de transformer la façon dont les Canadiens magasinent.

Pourquoi ce role est-il important?

Seeking a seasoned Senior Executive Assistant to support two executives, our Chief Digital Officer and SVP, Engineering & AI. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the organization.

The role will include assisting the Executives you support with administrative initiatives, project coordination, developing agendas, project plans and documents. This role requires a high level of anticipation, attention to detail, judgement, confidentiality, and problem solving.

What You'll Do:

• Complete a broad variety of administrative tasks for executives including calendar and email management, event planning, travel arrangements, expense reports, preparing, and/or modifying correspondence, materials and agendas, and work on special projects/assignments as required.
• Typically performs a variety of routine office duties involving record and file maintenance, meeting/travel arrangements, planning and execution of on or offsite meetings, processing expense reports, department and company event planning (e.g. off sites, team building, group meetings, holiday party)
• Assists with overall management of the office including and not limited to ordering supplies, communicate repair and maintenance requests, forward and process invoices for payment and handle office vendor partnerships.
• Handle daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, national, and international).
• Use professional judgment to screen, prioritize and determine actions for incoming inquires.
• Function autonomously, exercise discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects.
• Handle highly sensitive and confidential matters as part of daily administrative duties.
• Assess priorities for each leader on a daily/ weekly basis and use good judgement and make reasonable determinations of which tasks should take priority over others.
• Support in pre-screening various reporting for accuracy and completeness prior to sharing with Executive for final review.
• Prepare or modify documents such as internal and external presentations, correspondence, reports, memos, and emails.
• Display sensitivity to tight deadlines as well as to multiple and changing priorities.
• Prepare for meetings including determining internal deadlines and coordinating to ensure that department anchors and priorities are reflected accurately. and
• Update and develop materials according to client standards before submission and review.
• Follow up and Act as a liaison with various individuals both internally and externally, at all levels of the organization. Items will range from reporting, calendar management and administrative tasks involving multiple stakeholders. 
• Support the business by being the lead to coordinate conferences and special events, team meetings, booking conference rooms/meeting rooms /arranging for catering services, technical equipment, materials and serving on committees as appropriate.
• Other administrative support such as filing and photocopying as required.
• Ad hoc assignments as required

What You'll Bring:

• Minimum of 7 years of progressive executive support experience, with at least 5 years directly supporting C-suite executives in a large, publicly traded, and highly matrixed corporate environment is essential 
• Proficiency in MS Office/G-Suite with exceptional skills in PowerPoint and a keen attention to detail and high degree of accuracy.
• Superior written and oral communication skills.
• Proficient with business and personal errands
• Excellent interpersonal skills with the ability to foster and develop strong internal and external relationships.
• Able to manage sensitive business information in a confidential and professional manner.
• Superior organizational and time management skills, with the demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities
• Organized and able to move quickly within a fast-paced environment
• Strong ability to prioritize multiple projects and manage time well
• Exceptional interpersonal skills to effectively source information, obtain approvals and build relationships
• Self-starter, proactive, and flexible
• Polished and professional disposition
• Periodic travel may be required between Toronto, Brampton and North York offices and other locations as needed 

Comment Réussir:

Chez Loblaw Digital, nous recherchons toujours des personnes formidables pour continuellement renforcer notre culture.  Nous croyons que les gens formidables façonnent nos valeurs, sont authentiques, bâtissent la confiance et créent des liens. 

Si cela vous ressemble et que vous êtes ouvert d’esprit, que vous avez une bonne attitude face aux changements et que vous aimez les défis d’un environnement de travail aux détails dynamiques, postulez aujourd’hui.

Type d'emploi:

Role:

Loblaw Digital limitée considère que la diversité culturelle du Canada est une source de fierté nationale et un symbole de stabilité. Nous nous sommes donné comme priorité de refléter les diversités culturelles de notre pays dans les produits que nous vendons, les gens que nous embauchons et notre culture d’entreprise. Des mesures d’adaptation sont offertes sur demande pour les candidats et les collègues qui ont des handicaps.

En outre, nous croyons que la conformité aux lois consiste à faire ce qu'il faut. Le respect de la loi fait partie de notre Code de conduite; il renforce ce que nos clients et nos parties prenantes attendent de nous.

#FR